Recovering a Trade Debt: Business briefing
This business briefing highlights the advantages and disadvantages of the main options available to a business when trying to recover a fairly modest trade debt.
There are a number of points the business should consider before starting court proceedings:
- The court is obliged to deal with matters justly and at proportionate cost.
- Conduct a cost/benefit analysis before initiating proceedings. Make sure the cost of enforcement is factored into the calculations.
- Check that the other party is good for the money – there is no point in incurring the cost of litigation if the business in unable to enforce the judgment.
- Be cautious about starting proceedings if the business does not intend to see them through. The business will almost certainly be liable for the other party’s costs if it discontinues the claim.
- Be careful about threatening to start formal proceedings if the business does not intend to do so.
Recovery of costs will depend on:
- who wins or loses;
- a party’s conduct and compliance with court rules and orders (for example, a failure to comply with a pre-action protocol can have cost consequences even for the party that wins);
- when the matter is concluded (whether before or after proceedings have been commenced);
- the financial value of the claim and consequently the track the claim is allocated; and
- how the claim is concluded (whether by agreement or at trial).
The business may be able to recover a debt from a company by either:
- Serving a statutory demand.
- Threatening compulsory liquidation (also known as winding-up) by the court.
However, the business should be wary of threatening to start formal recovery proceedings if it does not intend to do so. The other party may call its bluff.
What is a statutory demand?
A statutory demand is a written notice in a prescribed form demanding payment of a debt owed by a company to one of its creditors. If the debtor doesn’t pay within three weeks, this may constitute grounds for presenting a petition for winding up.
There are a number of advantages of serving a statutory demand:
- preparing and serving a statutory demand is quick and inexpensive;
- the process does not involve the court; and
- if a creditor serves a statutory demand, they are not obliged subsequently to commence winding-up proceedings.
What is a winding-up petition?
The threat of starting winding-up proceedings can put considerable pressure on a company to pay an outstanding debt promptly and the basic procedure is relatively inexpensive. However, these proceedings should generally be regarded as a last resort.
- The court requires a creditor to behave reasonably before starting winding-up proceedings and, in particular, to write to the company with details of the debt and demanding payment.
- It is an abuse of process to issue a winding-up petition if a debt is genuinely disputed.
- If a winding-up order is made, a liquidator will be appointed by the court to collect the assets of the company and distribute the value equally among the company’s creditors. The petitioning creditor does not get any priority in this process (unless they have security over any company asset or they are one of a small group of preferential creditors). They may receive only a small percentage of their claim, or perhaps nothing at all, at the end of the liquidation process.
Reaching a Settlement
It almost always makes sense to consider informal methods of recovering a debt (for example, using negotiation or mediation) as they can provide the quickest and simplest solutions. The court will expect the parties to have explored ways of settling the claim before they issue proceedings and may penalise a party in costs if they fail to do so. The business should also think about the disadvantages associated with litigation. For example:
- Litigation can be disproportionately expensive to the sums being argued about.
- The outcome of litigation is uncertain.
- The court is only able to offer a limited range of remedies.
- The parties often destroy any prospect of resuming a commercial relationship.
Negotiation is a dialogue intended to resolve a dispute and produce agreement on a future course of action. One way in which a trade debt might be recovered is by opening a negotiation with the debtor. This can be done verbally (through a telephone call) or in writing (for example, by e-mail).
Mediation is a flexible, voluntary and confidential form of dispute resolution in which a neutral third party assists parties to work towards a negotiated settlement of their dispute. The parties retain control of the decision whether or not to settle and on what terms.
The without prejudice rule
Parties usually negotiate on a without prejudice basis. This rule generally prevents statements made in a genuine attempt to settle an existing dispute (whether made in writing or orally) from being put before the court as evidence of admissions against the interest of the party which made them.
The business can always simply write off the sum that it is owed. Before taking this step, the business should consider the:
- Size of the debt.
- Likely cost of recovering the debt.
- Importance of the current relationship between the parties.
- Likelihood of maintaining an ongoing commercial relationship between the parties.